Delegate Work to Chat GPT - Beginner's Guide
- Kevin Jordan
- Feb 26, 2023
- 6 min read
Updated: Apr 5, 2023
This post was primarily written by Chat GPT.
With the recent advances in accessibility to AI bots, delegating portions of tasks has become a critical tool to save brain power and be efficient with your time. This blog post is designed to help stimulate ideas in how Chat GPT can help save time in accomplishing your goals and provide best practices on formatting asks so you can get the value right away.
First, understand the area Chat GPT can help in. While there are a lot more than this, we will just focus on the below areas as they are the quickest to draw value from. These areas are:
Writing - You probably already know this one, and have read about how it's been used to write content for slides and even business emails. Make sure to review and edit.
Research - Need a great summary of a topic to learn? With the right prompt Chat GPT can help aggregate tons of information and distill it down into something quickly digestible so you can understand what you need to to know what to do next.
Idea Generation - Stuck on a presentation? Ask Chat GPT how it would do the task you are stuck on, usually these ideas help you know your next move quickly instead of spending time looking for inspiration.
Transcription - Similar to writing, Chat GPT can help transcribe videos or audio files. As with anything Chat GPT puts out, make sure to review and edit.
Now because my goal of all my writings is to save you time, I wanted to help speed up a lot of the learning so you can get the results you want and can start implementing the new workflow quickly. This will be done by providing the best practices for each of the areas. Follow the guideline here to get the best results.
Writing
Tricks
You can provide a voice and style guide, to help Chat GPT write the way you want your message to read. Just use the formatting below:
[Voice and style guide: (insert your voice and style here)]
Example:
[Voice and style guide: Write in a clear and concise way, with a friendly demeanor. Use business language and phrases that a real person would use in a business setting]
Writing Business Emails: Best Prompt
When asking for help with writing a business email, it's important to provide a clear and specific prompt that outlines your objectives and requirements. Here's an example of a prompt that you could use:
Prompt
Hi Chat GPT, can you help me draft a professional and effective email to [insert recipient's name and role] regarding [insert brief summary of the topic]? I want to convey [insert your objective or main message] in a clear and concise manner while maintaining a respectful and appropriate tone. Please provide me with some suggestions for the email's:
Opening, including any appropriate greetings or pleasantries.
Body, including any key information or supporting details.
Closing, including any necessary follow-up actions or requests.
Tips for formatting and etiquette, including any best practices for email writing.
Additional Information
Purpose of the email
Deadline for sending the email
Any relevant background information or context
By providing Chat GPT with this information, it can use its natural language processing capabilities to generate helpful suggestions and examples for your business email. Be sure to also provide any relevant context or information that can help Chat GPT better understand your needs and tailor its response accordingly.
Documentation:
The trick here is to provide a formatting guide before your ask.
[Format your response using markdown. Use headings, subheadings, bullet points, and bold to organize the information]
Example:
Writing Presentation Slides: Best Prompt
(Look familiar?)
When asking for help with writing presentation slides, it's important to provide a clear and specific prompt that outlines your objectives and requirements. Here's an example of a prompt that you could use:
Prompt
Hi Chat GPT, can you help me create effective and visually appealing presentation slides for my upcoming presentation on [insert topic]? I would like to convey [insert main message or objective] in a clear and engaging way while keeping the audience's attention. Please provide me with suggestions for the following:
Slide layout and design, including the use of images, charts, and other visual aids.
Key points to include in each slide, as well as any supporting data or examples.
Tips for organizing and structuring the presentation to ensure a logical flow and progression.
Any other best practices or tips for creating engaging and effective presentation slides.
Additional Information
Duration of the presentation
Audience size and background
Any specific branding or style guidelines that need to be followed
By providing Chat GPT with this information, it can use its natural language processing capabilities to generate helpful suggestions and examples for your presentation slides. Be sure to also provide any relevant context or information that can help Chat GPT better understand your needs and tailor its response accordingly.
Research
Research Prompt: Best Practices
When conducting research, it's important to provide a clear and specific prompt that outlines your objectives and requirements. Here's an example of a prompt that you could use:
Prompt
Hi Chat GPT, can you help me conduct research on [insert topic]? I am looking for the following information:
Relevant background information on the topic, including any key historical events or current trends.
Statistics or data related to the topic, including any relevant studies or surveys.
Expert opinions or perspectives on the topic from reputable sources.
Any relevant case studies or examples of how the topic has been addressed in other contexts.
Other resources or references that could be helpful for further research.
Please provide me with any relevant sources or information on the topic, as well as any tips for conducting effective research in this area.
Additional Information
Any specific requirements or constraints for the research, such as a word limit or formatting guidelines.
Any preferred sources or types of information, such as academic articles or industry reports.
Any specific questions or subtopics related to the main research topic.
By providing Chat GPT with this information, it can use its natural language processing capabilities to generate helpful suggestions and examples for your research. Be sure to also provide any relevant context or information that can help Chat GPT better understand your needs and tailor its response accordingly.
Idea Generation
Generating Ideas: Best Prompt
When seeking help with generating ideas, it's important to provide a clear and specific prompt that outlines your objectives and requirements. Here's an example of a prompt that you could use:
Prompt
Hi Chat GPT, can you help me generate ideas for [insert topic]? I am looking for the following:
Creative and innovative ideas that can help me approach the topic in a new and unique way.
Practical and feasible ideas that can be implemented within a given timeframe and budget.
Specific action items or steps that I can take to turn the ideas into a reality.
Tips or suggestions for overcoming any obstacles or challenges related to the topic.
Other resources or references that could be helpful for further ideation.
Please provide me with any relevant ideas, suggestions, or resources related to the topic, as well as any tips for effective brainstorming or idea generation.
Additional Information
Any specific constraints or limitations related to the topic, such as regulatory requirements or technical limitations.
Any specific goals or objectives that the ideas should align with.
Any preferred format or structure for the ideas, such as a mind map or a list.
By providing Chat GPT with this information, it can use its natural language processing capabilities to generate helpful suggestions and examples for your idea generation. Be sure to also provide any relevant context or information that can help Chat GPT better understand your needs and tailor its response accordingly.
Transcription
Transcription Prompt: Best Practices
When requesting help with transcription, it's important to provide a clear and specific prompt that outlines your objectives and requirements. Here's an example of a prompt that you could use:
Prompt
Hi Chat GPT, can you help me transcribe [insert type of audio or video file] related to [insert topic]? I need the transcription to be:
Accurate and complete, including all spoken words, pauses, and nonverbal sounds.
Well-organized and formatted, with clear headings or timestamps to indicate changes in speakers or sections.
Free of errors or typos, and in a format that is easy to read and understand.
Delivered within a specified timeframe or deadline.
Please provide me with the transcription, including any necessary timestamps or headings, as well as any tips for conducting effective transcription.
Additional Information
The length of the audio or video file.
The quality of the audio or video file, and any background noise or interference.
Any specific formatting or stylistic requirements for the transcription, such as font size or line spacing.
Any specific terminology or jargon that may be used in the audio or video file.
By providing Chat GPT with this information, it can use its natural language processing capabilities to generate a transcription that meets your needs and requirements. Be sure to also provide any relevant context or information that can help Chat GPT better understand the audio or video file and tailor its response accordingly.
Conclusion
In case you couldn't already tell, most of this article was actually written by Chat GPT providing me it's best practices. While it would put out the content I wanted for each of the sections, I would format or edit the previous section. Instead of being both the writer and editor, which at media outlets is often two different people, I delegated part of the work to Chat GPT so that I can focus on making the edits I want as well as the direction for the blog post. This makes writing way less exhausting, more time and energy efficient, and makes the journey a lot of fun. When done right, Chat GPT can feel like it's a valued member of your team that is working along side you. It would be silly to not use such a valuable resource.
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